Step-by-step guide on how to archive emails in Outlook

1. Open Outlook and click on the “File” tab in the top left corner.
2. Click on “Options” in the left-hand menu.
3. In the Outlook Options dialog box, click on “Advanced” in the left-hand menu.
4. Scroll down to the “AutoArchive” section and click on the “AutoArchive Settings” button.
5. In the AutoArchive dialog box, select the “Run AutoArchive every” checkbox and choose the frequency that you want Outlook to automatically archive your emails (such as every week or every month).
6. In the “Default Archive File” section, choose the location where you want to save your archived emails. You can either use the default location or choose a custom location.
7. Choose the options for what you want to archive, such as all folders or just specific folders. You can also choose to exclude certain folders from being archived.
8. Choose the age of the emails you want to archive, such as emails older than 6 months or 1 year.
9. Choose whether you want to delete expired items or move them to a different folder.
10. Click “OK” to save your settings and start the archiving process.

Once you have set up the auto-archiving feature, Outlook will automatically archive your emails according to your settings. You can also manually archive emails by following these steps:

1. Select the folder that contains the emails you want to archive.
2. Click on the “File” tab in the top left corner.
3. Click on “Cleanup Tools” in the left-hand menu.
4. Click on “Archive” in the dropdown menu.
5. In the Archive dialog box, select the folder that you want to archive and choose the date range for the emails you want to archive.
6. Choose the location where you want to save your archived emails and click “OK” to start the archiving process.

By following these simple steps, you can easily archive your emails in Outlook, either automatically or manually, helping to keep your inbox organized and prevent it from getting cluttered with old emails.